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Schedule Number
SC6300
Primary Title
Equity, Diversity and Accessibility
Office of Primary Responsibility
UBCV: Equity and Inclusion Office; Student Development & Services, Centre for Workplace Accessibility
UBCO: UBC Equity and Inclusion Office
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting equity, education, and proactive initiatives in the service of building a respectful environment at the university. Records include advising around human rights and conflict engagement and institutional capacity and knowledge building. This primary also includes the administration of funds supporting community-based initiative enhancing equity, diversity, inclusion, and intercultural understanding at UBC.
- For student accommodation see ST6700-10: Students – Learner Administration – Accommodation Management
- For strategic planning see UG8450: University Governance – Departmental Governance
Vital: No
PIB: Yes
Authority: Human Rights Code [RSBC 1996] Chapter 20
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
Accommodation Management |
CY+7Y, D |
|
|
Advising Includes one-to-one advising only. |
CY+2Y, D |
|
|
Conflict Engagement and Resolution Involves multiple stakeholders. Includes formal and informal resolutions. |
CY+7Y, D |
|
|
Equity Resource Library |
EV+3Y, SR EV=Date resource is superseded or obsolete SR=UA will selectively retain resources created originally by the Equity and Inclusion office. |
|
|
20 |
Committees Working groups, Inclusion Action Plan Advisory Committee. |
CY+5Y, FR FR=UA will fully retain committee records from this series |
|
Fund Administration Includes Equipment accommodation fund, Equity Enhancement Fund. |
CY+7Y, SR SR=OPR will retain tracking sheet and destroy remainder |
|
|
Programs and Campaigns Includes Accessibility Shuttle program. |
CY+5Y, SR SR=UA will selectively retain from this records series |
|
|
Workshop, Presentation, & Event Facilitation Includes training and education workshops. |
EV+5Y, D EV=Date superseded or obsolete |
|
|
40 |
Training Resource Development |
EV+5Y, D EV=Date superseded or obsolete |
|
60 |
Reporting |
CY+5Y, FR FR=UA will fully retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year