Retention Schedules

April 22, 2026: UG8150 Administrative Governance Board of Governors – added Chancellor’s records 

April 22, 2026: ST6800 Students – Post Grad Medical Trainee – updated verbiage for Resident Files

April 22, 2026: SC6250 Counselling Health & Wellness and Support Services – updated retention according to new standard. Hold lifted

April 22, 2026: HR4000 Human Resources – General, added retention under secondary, Contingent Workers, for submitted quotes

April 22, 2026: GL3750 Library Systems Management – added new secondary, Service Tickets

April 22, 2026:GL3500 Archives Museums and Special Collections Management – added new secondary, Community Reconciliation

April 22, 2026:AD1200 Administration – Office Management – added verbiage for office equipment trackers

April 4, 2026: SC6250-25 Retention is currently on hold due to changes in legislation. Hold lifted, retention changed

March 23, 2026: IM4700 Project, Learning and Collaborative Application Management – Video Recordings – added the word “transcription” 

March 3, 2026: SC6150 Childcare Services – updated Okanagan OPR name

December 1, 2025: ER2760 Insurance Management – shortened duration of secondaries 10 and 12

December 1, 2025: ER2750 Health and Safety – removed secondary 46, new secondary 47 and 48 matching ER2760

October 10, 2025: RA5500 Animal Care and Use – major changes in name, new secondaries, OPR, and authorities

October 10, 2025: AD1000 Comms and Marketing – new secondary 41 added for chatbots

October 10, 2025: IM4670 Information Systems Operations – changed secondary 42 to also include chatbots

October 10, 2025: UG8450 Departmental Governance – changed disposition for secondary 50 from D to SR, lifted hold

October 10, 2025: ST6800 Postgraduate Medical and Counselling Trainee Management – added new OPR and secondaries

October 10, 2025: HR4000 General – added secondary 24 and changed secondary 10

October 10, 2025: GL3500 Archives, Museums and Special Collections Management – added new secondary 18

October 10, 2025: ST6600 Faculty and Department Student Records – changed retention of secondary 15

October 10, 2025: ST6700 Learner Administration (Student Records) – changes to secondary 11

September 16, 2025: IM4700 Project, Learning, and Collaborative Application Management – included Copilot in the description

August 13, 2025: AD1000 Communications and Marketing – secondary 25 trigger changed

July 15, 2025: TL7350 Teaching, Learning and Technology Support – secondary 25 EV trigger changed

July 14, 2025: UG8450 Departmental Governance – secondary 50 temporarily on hold

April 24, 2025: RA 5550 Human Research Ethics Management – new secondaries added (regarding REB)

April 24, 2025: SC6000 Access, Bicycle & Car Parking – added OPR (campus security), new secondaries (traffic notices, parking tickets)

March 27, 2025: SC6250 Counselling, Health, Wellness and Support Services – added three new OPRs

March 27, 2025: ST6650 Learner Administration Non-Credit Studies – added new UBCO OPR (Continuing Education)