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Schedule Number
CC1750
Primary Title
Public Consultation and Stakeholder Engagement
Office of Primary Responsibility
UBCV: Campus and Community Planning
UBCO: Campus Planning
Description
Records include public consultation and stakeholder engagements for major projects at the university as required under section 5.3 of the BoG Policy UP12: Land Use Policy. The goal in the process is to solicit feedback for plans affecting the university community. Includes Open House, online, and other feedback mechanisms and issue any amendments for Board of Governor’s review.
Vital: No
PIB: No
Authority: BoG Policy UP12: Land Use Policy
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
CY+5Y, D |
|
10 |
Public Consultation and Stakeholder Engagement (File by name or project ID) |
EV+5Y, SR SR=UA will selectively retain records documenting public consultation |
|
20 |
Committees |
CY+5Y, SR SR= UA will selectively retain committee records |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports and Reporting |
CY+5Y, SR SR= UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year