TL7000: Teaching and Learning – Academic Calendars and Scheduling

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Schedule Number


Primary Title

Academic Calendars and Scheduling 

Office of Primary Responsibility

UBCV: Registrar’s Office; Graduate Studies 

UBCO: Enrolment services; Graduate Studies 


NOTE: This retention schedule is currently draft and under review.

The graduate and undergraduate calendars provide official information about academic courses, programs, plans as well as general information about the University. The course catalog is the source for course listings in the academic calendars and the schedule of classes, and includes current course descriptions and the history of course changes. 

The official records are the final versions of academic calendars, course catalogs, class schedules, and final examination schedules (preliminary versions/drafts and related communications are transitory records and can be destroyed as soon as the final version is issued. 

Vital: Yes


Authority: University Act [RSBC 1996] Chapter 468 

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition


Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series 



EV+5Y, D  

EV=Date superseded or obsolete   


Academic Calendars 

The course listings and academic programs/plans described in the calendars represent Senate-approved requirements and electives for completion of degree or certificate requirements. 

AY+10Y, FR 

FR=UA will fully retain academic calendars 


Course Catalogue  

Senate approved descriptions of undergraduate and graduate courses.

AY+10Y, FR 

FR=UA will fully retain course catalogues 


Examination Schedule 

The examination schedule is prepared each term for most graduate and undergraduate final examinations held during the formal examination period.  

AY+5Y, D 


Schedule of Classes 

The schedule of classes offered in each term. 

AY+5Y, D 



CY+5Y, SR 

SR= University Archives will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year