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Schedule Number
UG8450
Primary Title
Departmental Governance
Office of Primary Responsibility
Office of the Department, Unit, or Portfolio Head
Description
Records relating to governance at the departmental level. This generally includes records produced at the VP and AVP level as well as by Faculty Deans and Department Heads. This primary is not meant to represent all the records that a department might have but only those relating to its governance, policy development, strategic planning, etc.
Vital: No
PIB: No
Authority:
BoG Policy GA4: Records Management
UA Archival Records Guideline
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policy Development and Implementation |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General Used only when there is no other possible secondary classification, but the activity is clearly related to substantial program development and maintenance, or decision-making. |
EV+5Y, D EV=Date superseded or obsolete |
|
20 |
Committees |
CY+5Y, FR FR=UA will fully retain records from this series |
|
30 |
Correspondence Consists of general correspondence and public letters/announcements. Classification applies irrespective of format, and includes email. Role-based email addresses are in scope. |
CY+5Y, FR FR=UA will fully retain records from this series. |
|
45 |
Issues |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
50 |
External Reviews & Accreditation (This is a copy of the records held with the Provost’s office) |
EV+10Y, D D=This series is fully documented with the Provost’s Office, therefore this series can be destroyed once the retention is complete |
|
60 |
Reports Includes annual reports. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
70 |
Strategic Planning Includes retreats. |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year