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Schedule Number
IM4670
Primary Title
Information Systems Operations
Office of Primary Responsibility
Information Technology – Operations
Description
The purpose of IM4670 is to document the destruction of user acceptance testing (UAT) environments, back-ups and deleted records and data from UBC software and systems. Also includes routine LOG files.
- For log files associated with a security event see ER2550-10
- For log files associated with discrimination or sexual misconduct see ER2600
- For log files associated with student misconduct see ST6750
- For log files associated with Internal Audit and Investigations see FM3250
Vital: Yes
PIB: No
Authority:
GA4: Records Management
SC14: Acceptable Use and Security of UBC Electronic Information and Systems
SCM8: Logging and Monitoring of UBC Systems
Date Approved: 20230427
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+90 Days, D EV=when record is superseded or obsolete |
|
Back-up Data Includes copies of data created for the sole purpose of restoring data after a system failure or disaster. Includes virtual server backups and migration data. |
90 Days, D D=Automated destruction |
|
|
Deleted Data Includes data deleted manually then held by the system for a further time period before unrecoverable deletion. |
30 Days, D D=Automated destruction |
|
|
LOG Files Includes application, server, website, system, audit, event, and similar logs. Note: See cross references for LOG files that are part of an investigation. |
1Y, D, (Enterprise Resource Planning System ERPs) 90 days, D (all other log files) D=Automated destruction |
|
|
UAT/TST Environments |
EV+90 Days, D EV= Last usage Retain to a maximum of 1Y |
|
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year