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Schedule Number
GL3500
Primary Title
Archives, Museums and Special Collections Management
Office of Primary Responsibility
UBCV: Beatty Biodiversity Museum; Digital Initiatives; Indian Residential School Dialogue Centre; MOA Library and Archives; Pacific Museum of Earth; Rare Books and Special Collections; University Archives; Other Galleries, Libraries, Archives and Museums located on UBCV Campus that are managed by UBCV
UBCO: UBCO Library; Faculty of Creative and Critical Studies
Description
Records supporting the activities of archives, museums and special collections at the university including prospective donor files, related correspondence, reference and research material, acquisitions and collections management. Also includes education programs and other forms of outreach including exhibitions; talks, and presentations.
- For gift-in-kind management see UD7600: University Development – Donor and Alumni Engagement – Gifts and Estates
- For conservation and digital preservation see GL3600: Galleries, Libraries, Archives and Museums – Conservation and Preservation Management
Vital: Yes
PIB: No
Authority:
BoG Policy GA5: University Archives - Vancouver
BoG Policy UP11: Deaccessioning Policy
University Act [RSBC] Chapter 468
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Collections Management Includes acquisitions. |
EV+5, SR EV=Date collection is deaccessioned SR=UA will selectively retain records from this series |
|
15 |
Education and Outreach |
CY+10, SR SR=UA will selectively retain records from this series |
|
17 |
Exhibition Management |
CY+10, SR SR=UA will selectively retain records from this series |
|
20 |
Committees |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year