RA5600: Research Administration – Research Data Management

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Schedule Number

RA5600

Primary Title

Research Data Management (RDM)

Office of Primary Responsibility

UBCV: UBC Library; ARC; individual researchers

Description

Records documenting UBC’s RDM strategy including building capacity within the research community through workshops training and awareness. Also includes records supporting RDM lifecycle management (planning, collecting, disseminating and preserving research data) but does not include research data itself.

  • For research ethics see RA5550: Research Administration – Human Research Ethics Management

Vital: No

PIB: No

Authority:

BoG Policy: SC6 - Scholarly Integrity

Tri Agency Policy on Research Data Management 

Tri-Agency Framework: Responsible Conduct of Research (2016)

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

Includes RDM Strategy (published on website).

EV+5Y, FR    

EV=Date record is superseded or obsolete   

FR=UA will fully retain records from this series  

05  

General    

EV+5Y, D  

EV=Date record is superseded or obsolete   

15 

Research Support 

Includes support with data deposits, contracts, agreements and other documents.

EV+5Y, D 

EV=Project end date

18

Strategic Partnerships

EV+7Y, SR

EV=Date record is superseded or obsolete

SR=UA will selectively retain records from this series

20 

Committees 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

25 

Workshops & Training 

Includes capacity building training in communities.

EV+5Y, D 

EV=Date information is superseded or obsolete 

45  

Issues  

CY+5Y, D

60  

Reports 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year