ST6850: Students – Recruitment

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Schedule Number


Primary Title

Student Recruitment 

Office of Primary Responsibility

UBCV: Enrolment Services; International Student Initiative; Faculties and schools 

UBCO: Enrolment Services; Faculties and schools 


Records documenting the design, operation and summary results of student recruitment schemes and campaigns. 

  • For Academic Advising see ST6500: Students – Academic Advising 
  • For admissions see ST6700-11: Students – Learner Administration – Student Records – Admissions 
  • See also AD1000: Administration – Communications and Marketing 

Vital: No

PIB: Yes

Authority: BoG Policy GA4: Records Management

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition


Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  



EV+5Y, D  

EV=Date superseded or obsolete   



Personal data should not be kept longer than needed to administer the effort. Data can be anonymized afterwards in order to provide summaries. 

AY+5Y, SR 

SR=UA will selectively retain summary recruitment information. 



CY+5Y, D



CY+5Y, SR 

SR=UA will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year