TL7150: Teaching and Learning – Experiential Learning, Co-op and Exchange Programs

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Schedule Number

TL7150

Primary Title

Experiential Learning, Co-op and Exchange Programs 

Office of Primary Responsibility

UBCV: UBC Co-op Vancouver; Student Services; Go Global 

UBCO: UBC Co-op Okanagan, Student Services; Go Global

Description

NOTE: This retention schedule is currently draft and under review.

Records of the management and administration of co-operative work/study programs and other experiential learning programs, such as internships, practicums, worklearn and exchange programs. 

Vital: No

PIB: Yes

Authority: BoG Policy GA4: Records Management   

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  

05  

General    

EV+5Y, D  

EV=Date superseded or obsolete   

10 

Co-ops 

AY+6Y, D 

15 

Exchange Programs 

The records include exchange program applications, supporting documentation (e.g., copies of transcripts), correspondence, and other documents related to exchange program management and administration. 

AY+6Y, D 

25 

Internships and Practicums  

AY+6Y, D 

45  

Issues  

AY+6Y, D  

60  

Reports  

CY+6Y, SR 

SR=UA will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year