AD1500: Administration – Computer-Generated Statistical Reports

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Schedule Number


Primary Title

Computer-Generated Statistical Reports

Office of Primary Responsibility

All units


Records include computer-generated statistical reports on university activities, where the reporting of those statistics does not fall under another Record Retention Schedule. Includes, but not limited to, statistical reports of data stored in systems (e.g. LabStats and PowerBI). Excludes statistical reports generated by an individual or an analysis of a statistical report created by an individual.

Reports created by an individual that include statistical information are likely to fall under an existing Records Retention Schedule:

  • For records related to reports to government, see AD1100: Administration – Government and External Relations
  • For records related to ERA reports, see ER2500: Enterprise Risk and Security – Risk Management Services
  • For records related to alumni/donor reports, see UD7600: University Development – Donor and Alumni Engagement
  • For records related to reports to the Board of Governors, see UG8150: University Governance – Administrative Governance, Board of Governors
  • For records related to financial information, see FM3450: Financial Management – Treasury
  • For records related to student financial aid, see ST6900: Students – Student Awards, Bursaries and Scholarships
  • For records related to policy reports and investigations including the Sexual Misconduct Policy, see ER2600: Enterprise Risk and Security – Discrimination and Sexual Misconduct Investigations
  • For records related to LOG Files and Information Systems Reports, see IM4670: Information Management – Information Systems Operations
  • For records related to student health and wellness, see SC6250: Student and Community Services – Counselling, Health, Wellness and Support Services

Vital: No


Authority: BoG GA4, Records Management

Date Approved: 20231005

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition


Policies and Procedures

EV+5Y, D   

EV=when record is superseded or obsolete



CY+1Y, D


Statistical Reports

EV+2Y, D 

EV=date report was created

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year