Submit Feedback (CWL required) 
Download as PDF
Schedule Number
SC6350
Primary Title
Food Services
Office of Primary Responsibility
UBCV: UBC Food Services
UBCO: UBC Okanagan Food Services
Description
Food Services is responsible for providing residence dining, food retail operations, as well as catering across campus. The unit also provides food plans, wellness and nutritional programs, and other food related initiatives. The records include planning records, promotional materials, and internal reporting. Also includes inventory and other operational records, including online food ordering, and customer loyalty/rewards program data.
- For financial records of purchases, payment for services, and student meal plan fees see FM3000: Financial Management – Accounting
Vital: No
PIB: Yes [Online Food Ordering]
Authority: Food Safety Act [SBC 2002] Chapter 28
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
13 |
Catering |
CY+7Y, D |
|
15 |
Department Partnerships |
CY+7Y, D |
|
18 |
Food Safety Inspections |
CY+7Y, D |
|
20 |
Committees |
CY+5Y, D |
|
25 |
Licenses |
CY+7Y, D |
|
28 |
On-Line Food Ordering |
CY+1Y, D |
|
33 |
Residence Dining |
CY+7Y, D |
|
35 |
Retail Operations |
CY+7Y, D |
|
39 |
Supply Chain |
CY+7Y, D |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year