SC6350: Student and Community Services – Food Services

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Schedule Number

SC6350

Primary Title

Food Services 

Office of Primary Responsibility

UBCV: UBC Food Services 

UBCO: UBC Okanagan Food Services 

Description

Food Services is responsible for providing residence dining, food retail operations, as well as catering across campus. The unit also provides food plans, wellness and nutritional programs, and other food related initiatives. The records include planning records, promotional materials, and internal reporting. Also includes inventory and other operational records, including online food ordering, and customer loyalty/rewards program data.

  • For financial records of purchases, payment for services, and student meal plan fees see FM3000: Financial Management – Accounting 

Vital: No

PIB: Yes [Online Food Ordering] 

Authority: Food Safety Act [SBC 2002] Chapter 28 

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  

05  

General    

EV+5Y, D  

EV=Date superseded or obsolete   

13 

Catering 

CY+7Y, D 

15 

Department Partnerships 

CY+7Y, D 

18

Food Safety Inspections 

CY+7Y, D 

20  

Committees  

CY+5Y, D 

25 

Licenses 

CY+7Y, D 

28 

On-Line Food Ordering 

CY+1Y, D 

33

Residence Dining  

CY+7Y, D 

35 

Retail Operations 

CY+7Y, D 

39 

Supply Chain 

CY+7Y, D 

45  

Issues  

CY+5Y, D 

60  

Reports  

CY+5Y, SR 

SR=UA will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year