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Schedule Number
RA5500
Primary Title
Research – Animal Care and Use
Office of Primary Responsibility
Animal Care Services; Office of Research Ethics (Animal Care Committee)
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Operating under the requirements set out in BoG Policy LR2 –Research Policy, records in this series support the Animal Care and Use including: animal use protocols; policies and procedures; minutes and recommendations from the Animal Care Committee (ACC); animal care oversight records which include Canadian Council on Animal Care (CCAC) assessments and certifications, facility audits, and procedural reviews; health case management; records relating to the procurement and transport of animals; as well as training and outreach. The records also include animal care services such as quality improvement, and special technical and surgical requests.
For certificates relating to animal user training, see HR4000 – 48.
Vital: Yes (Good Animal Practice "GAP" Certificates)
PIB: No
Authority:
BoG Policy LR2 - Research Policy
Canadian Council on Animal Care (CCAC): Certification Process
CCAC guidelines: Husbandry of animals in science (Section 12.1)
UBC Information Security Standard U1
Date Approved: 20220729; 20251006
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Animal Procurement and Delivery Includes transfers, imports and exports. |
CY+7Y, D |
|
11 |
Certificates E.g. Good Animal Practice (GAP) Certificates |
EV+7Y, D EV=Date superseded or obsolete. |
|
12 |
Animal Facility Inventory, inspection, review, advise, oversight. Includes Animal Care Committee (ACC) annual site visits, and facility-related compliance reports. |
CY+6Y, D 6Y=CCAC Assessment |
|
13 |
Animal Use Protocols (Projects) Includes submission materials, review decisions, amendments, and protocol-related compliance reports. |
EV+1Y, D EV=Closure or expiry of research project. 1Y=Section 12.1 of CCAC Guidelines |
|
14 |
Animal Health Case Management Includes health case reports, treatment plans and recommendations. |
EV+1Y,D EV= Closure or expiry of research project. 1Y=Section 12.1 of CCAC Guidelines |
|
20 |
Committees Animal Care Committee (ACC) meeting minutes. Also includes appointment |
CY+8Y, FR FR=UA will fully retain the meeting package FR= Reports sent to Committee do not need |
| 21
|
Committee Administration Includes Animal Care Committee correspondence related to service on the committee, membership lists, and training for members. |
CY+8Y, D 8Y=Time that committee member may serve |
|
25 |
Special Technical and Surgical Service Requests |
CY+6Y, D |
|
28 |
Training and Outreach |
CY+7Y, D |
|
45 |
Issues Includes fact-finding missions related to repeated non-compliance. |
CY+10Y, D |
|
60 |
Reports Includes annual AUDF Reports and CCAC Assessment Reports. |
CY+12Y, FR 12Y=CCAC Regular Assessment Reports are |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year