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Schedule Number
RA5650
Primary Title
Research Grants, Awards and Honorifics
Office of Primary Responsibility
UBCV: Office originating research
UBCO: Office originating research, Office of Research Services
Description
Records supporting internally and externally adjudicated research grants and awards as well as sponsored chair, professorship and distinguished scholar honorifics funded by endowments. The records include committee records such as agendas, minutes, lists of applicants/projects, applications and proposals, copies of ethics clearances and other required certification, and related correspondence. For external research, grants and awards records include the submission package, correspondence and notification of decision.
- For University Killam Professor see UG8150: University Governance – Board of Governors
- For student awards see ST6900: Students – Scholarships, Bursaries, and Awards
Vital: No
PIB: Yes
Authority:
BoG Policy LR1: Honorifics Policy
BoG Policy LR5: Research Grants Policy
Policies, guidelines, or contractual requirements of research sponsors
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date record is superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date record is superseded or obsolete |
|
10 |
External Grants, Awards |
EV+7Y, D EV=At closure of research account unless otherwise defined by research sponsor |
|
15 |
Internal Adjudication Committee All internal committees adjudicating research grants and awards. |
AY+7Y, SR SR=UA will selectively retain records from this series |
|
25 |
Sponsored Research Administration |
EV+7Y, D EV=At closure of research account |
|
45 |
Issues |
CY+10Y, D |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year