IM4600: Information Management – Information Technology (IT) Security

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Schedule Number

IM4600

Primary Title

Information Technology (IT) Security

Office of Primary Responsibility

UBCV: Information Technology 

UBCO: UBC IT Okanagan

Description

As mandated under Board of Governor’s Policy SC14, Acceptable Use and Security of UBC Electronic Information and Systems the records in this primary include the development and issuing of IT security standards that help guide adherence to the policy.

Vital: No

PIB: No

Authority: BoG Policy SC14: Acceptable Use and Security of UBC Electronic Information and Systems

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  

05  

General    

EV+5Y, D  

EV=Date superseded or obsolete   

15  

Published Standards 

EV+5Y, FR 

EV=Date standard is superseded or obsolete 

FR=UA will fully retain IT security Standards 

20  

Committees  

CY+5Y, SR  

SR=UA will selectively retain records from this series

25 

Security Tips 

Encryption, password protection, etc. 

EV+5Y, D

EV=Date superseded or obsolete

40 

Standards Development 

CY+5Y, D 

45  

Issues  

CY+5Y, D

60  

Reports  

CY+5Y, SR  

SR=UA will selectively retain records from this series

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year