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Schedule Number
ER2600
Primary Title
Discrimination and Sexual Misconduct Investigations
Office of Primary Responsibility
UBCV: Investigations Office
UBCO: Investigations Office
Description
Records supporting complaint and investigation process made under Board of Governors Policies SC7 – Discrimination, and SC17 Sexual Misconduct. The record series includes investigations and related materials such as initial complaint or inquiry, terms of reference, jurisdiction to investigate, evidence collected, correspondence as well as reports. The function also includes appeals and discipline records.
- See also SC6250:Student and Community Services – Counselling, Health Wellness and Support Services
Non-OPR record holders: Equity and Inclusion Office (EIO) & Sexual Violence and Response Office (SVPRO); Faculty Relations; HR retain records for CY+1Y, D
Vital: No
PIB: Yes
Authority:
BoG Policy SC7: Discrimination
BoG Policy SC17: Sexual Misconduct
BoG Policy SC18: Retaliation
Date Approved: 20220922
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General Includes internal resources, party resources, statistics documents and report templates. |
CY+5Y, D |
|
10 |
Investigations (File by policy #) Includes complaint, correspondence, jurisdiction to investigate, findings or admission reports and/or alternate resolution agreement, as well as discipline. |
EV+50Y, D EV=Date case is resolved Retention Rational: Retention is aligned with HR4050-21: HR Resources – Employee Relations – Human Rights Complaints |
|
11 |
Appeals |
EV+50Y, D EV=Date case is resolved Retention Rational: Retention is aligned with HR4050-21: HR Resources – Employee Relations – Human Rights Complaints |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year