ER2700: Enterprise Risk and Security – Environmental Management

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Schedule Number

ER2700

Primary Title

Environmental Management

Office of Primary Responsibility

UBCV: Safety and Risk Services; Environment

UBCO: Health, Safety and Environment; Sustainability Office

Description

Records supporting the effective management of environmental protection at UBC. The primary includes procedures, monitoring and auditing records as well as records demonstrating compliance with applicable environmental laws and regulations. The function includes pollution prevention, training efforts as well as sustainable development at UBC.

  • For sustainability planning level see CC1550-51: Campus and Community Planning – Community and Infrastructure Planning – Sustainability Initiatives

Vital: Yes (Hazardous waste management)

PIB: No

Authority: BoG Policy SC4: Environmental Protection Compliance

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01   

Policies and Procedures   

EV+5Y, FR     

EV=Date superseded or obsolete    

FR=UA will fully retain records from this series   

05   

General     

CY+5Y, D   

15   

Environmental Monitoring & Compliance 

CY+10Y, D 

18 

Hazardous Waste Management 

CY+10Y, D 

20 

Committees  

CY+5Y, SR 

SR=UA will selectively retain records from this series 

25                           

Pollution Prevention 

CY+10Y, SR 

SR=UA will selectively retain records from this series 

35 

Sustainable Development 

CY+10Y, SR 

SR=UA will selectively retain records from this series 

38 

Training and Outreach 

CY+10Y, D 

45   

Issues   

CY+10Y, D 

60   

Reports   

CY+10Y, SR  

SR=UA will selectively retain records from this series  

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year