CC1700: Campus and Community Planning – Permits and Licenses

Submit Feedback (CWL required) Download as PDF

Schedule Number

CC1700

Primary Title

Permits and Licenses

Office of Primary Responsibility

UBCV: Development Services; Campus and Community Planning 

UBCO: Campus Planning; Campus Operations and Risk Management 

Description

Records supporting the permit and business licensing process. Records include application and supporting materials necessary to apply for a permit or license, committee records; inspections as well as fines and appeal records.  

  • See also PF5200: Property and Facilities – Project Management 

Vital: Yes

PIB: No

Authority:

BoG Policy UP12: Land Use Policy 

University of British Columbia Land Use Plan: 2015 

University Of British Columbia, Development and Building Regulations: 2019 

UBC Vancouver Business License Regulation for UBC Neighborhoods: 2009

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  

05  

General    

CY+5Y, D   

10 

Appeals 

(Use for both permits and licenses) 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

12 

Business Licenses 

CY+5Y, FR

CY=Regulation requires a business license to be renewed every year

FR=UA will fully retain records from this series  

15 

Fines and Penalties 

(Use for both permits and licenses) 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

19 

Inspections and Field Reviews 

(Use for both permits and licenses) 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

20 

Committees 

e.g. Development Review Committee. 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

25 

Permit Process 

Includes development, plumbing, sprinkler and fire protection, special permit or any other permit not covered in the above list. 

EV+5Y, FR

EV=Date of permit issuance 

FR=UA will fully retain records from this series  

45  

Issues  

(Use for both permits and licenses) 

CY+5Y, D

60  

Reports 

(Use for both permits and licenses) 

CY+5Y, SR 

SR=UA will selectively retain records from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year