HR4200: Human Resources – Workers’ Compensation

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Schedule Number


Primary Title

Workers’ Compensation

Office of Primary Responsibility

UBCV: Human Resources Vancouver  

UBCO: Human Resources UBC Okanagan  


Records relate to compensatory and non-compensatory accidents, WBC claims investigations, related correspondence and related records. 

Vital: Yes

PIB: Yes


BoG Policies for Human Resources  

Employment Standards Act [RSBC 1996]

Pension Benefits Standards Act [SBC 2012] Chapter 30 

Workers Compensation Act [RSBC 2019] Chapter 1

Date Approved: 20190114

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition


Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series  



EV+5Y, D  

EV=Date superseded or obsolete   


Claim Files–Compensatory accidents  

Records relate to a relatively serious incident which results in WCB being involved. The issue is ultimately resolved with compensation to the employee.  

EV+7Y, D  

EV=Employee termination  

Retention Note: A related record series is Human Resources – Health and Safety – Incident Files, which states “Records relate to injuries as well as manifestations of disease reported or treated – may include police accident reports”


Claim Files–Non compensatory accidents  

Records relate to a relatively minor incident which results in WCB becoming involved. The issue is ultimately resolved without compensation to the employee.  

EV+7Y, D  

EV=File closed  

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year