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Schedule Number
FM3350
Primary Title
Tax Reporting
Office of Primary Responsibility
UBCV: Financial Operations ; Treasury ; Enrolment services
UBCO: Procurement and Finance Services ; Finance Operations and Strategies
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records in this series relate to university payment and reporting of taxes. This includes GST and PST.
Note: Once records are approved in Workday the record holder should securely destroy the referent records.
Vital: Yes
PIB: No
Authority:
Income Tax Act (RSC 1985, c. I-5, ss. 230(4) and 231.1)
Excise Tax Act (RSC 1985, c. E-15, s. 286[3])
UBC Information Security Standard U1
Records Management Office Digitization Standard
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General Includes informational resources. |
EV+5Y, D EV=when record is superseded or obsolete |
|
10 |
Account Files |
FY+7Y, D |
|
25 |
Tax returns |
FY+7Y, D |
|
45 |
Issues |
FY+5Y, D |
|
60 |
Reports |
FY+5Y, D |
|
61 |
Taxable payment reporting Include T4s, T4As, T5s. |
FY+7Y, D |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year