Schedule Number
AD1050
Primary Title
Equipment and Supplies
Office of Primary Responsibility
All units
Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records relating to the acquisition, maintenance, and repair of equipment and supplies.
Vital: No
PIB: No
Authority: BoG Policy GA4: Records Management
Date Approved: 20220729
Retention Schedule Secondaries
Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
05 |
General |
CY+5Y, D |
10 |
Equipment and Supplies |
EV+3Y, D EV=Date the equipment or supply is superseded or obsolete |
45 |
Issues |
CY+5Y, D |
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year