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Schedule Number
AD1150
Primary Title
Legal Services
Office of Primary Responsibility
UBCV: Office of University Counsel; UBC Library (Copyright)
UBCO: Office of University Counsel; UBCO Library (Copyright)
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records in this series support the function of legal services including legal advice, dispute resolution, contract signing process, access to information and protection of privacy requests. The primary also includes lawsuits and precedents.
- For records associated with privacy impact assessments (PIA) see PriSM Program ER2500: Enterprise Risk and Security – Risk Management Services General
- For Board of Governance policy development see UG8150: University Administrative Governance
- For Investigations under BoG Policy SC7: Discrimination or SC17: Sexual Misconduct and Sexualized Violence Policy see ER2600: Enterprise Risk and Security – Discrimination and Sexual Misconduct Investigations
- For Tribunals associated with scholarly integrity see RA5800: Research Administration – Scholarly Integrity – Investigation Management
Vital: Yes
PIB: Yes
Authority: BC Law Society Closed Files Retention and Disposition: 2017
Date Approved: 20220922
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, P |
|
05 |
General |
CY+5Y, P |
|
Freedom of Information Requests (File by request number) |
CY+7Y, P (Offices) CY+3Y, D |
|
|
11 |
Advice |
CY+7Y, P |
|
14 |
Contract Review |
CY+7Y, P |
|
Copyright Services |
EV+7Y, D |
|
|
20 |
Committees |
CY+5Y, P |
|
23 |
Litigation and Claims Management |
EV+7Y, P EV=Date lawsuit is settled P=Office of Legal Counsel will permanently retain records pertaining to Lawsuits. |
|
28 |
Precedents |
CY+5Y, P |
|
30 |
Correspondence |
CY+5Y, P |
|
41 |
BoG Signing Authorities & Resolutions |
EV, D EV=Retain as long as current D=These records originate in the Board of Governors and are retained permanently there, therefore these records can be destroyed when no longer required |
|
45 |
Issues |
CY+ 5Y, P |
|
60 |
Reports |
CY+5Y, P |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; P = Permanent Retention by OPR; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year