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Schedule Number
CC1500
Primary Title
Building, Utility and Property Mapping
Office of Primary Responsibility
UBCV: Campus and Community Planning
UBCO: Campus Planning
Description
Records documenting mapping of the university’s infrastructure and properties. See details in secondaries below.
Vital: Yes
PIB: No
Authority: BoG Policy UP12: Land Use Policy
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
CY+5Y, D |
|
10 |
Building Facilities – Internal (UBC) Records regarding mechanical drawings of UBC buildings or property, received from consultants. |
EV+0Y, FR EV=Date when superseded or obsolete FR=UA will fully retain records from this series |
|
11 |
Building Facilities – External (Non UBC buildings) Records regarding mechanical drawings of non-UBC buildings or property received from consultants or developers. |
EV+0Y, D EV=Date superseded or obsolete |
|
15 |
Engineering Survey Records regarding survey of construction areas and placement of services. |
CY+1Y, FR FR=UA will fully retain records from this series |
|
25 |
Legal Base Mapping Records regarding the management and production of legal base prints of streets, zoning and lot size, such as electronic legal survey fabric and parcel survey fabric. |
EV+1Y, D EV=Date superseded or obsolete |
|
35 |
Utility Mapping Records regarding utility mapping production and management, such as joint utility mapping, electronic and paper formats, storm and sanitary laterals, waterworks, gas and hydro. Also includes drainage profiles, cross sections and dry ponds. |
EV+1Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, FR FR=UA will fully retain records |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year