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Schedule Number
CC1700
Primary Title
Permits and Licenses
Office of Primary Responsibility
UBCV: Development Services; Campus and Community Planning
UBCO: Campus Planning; Campus Operations and Risk Management
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting the permit and business licensing process. Records include application and supporting materials necessary to apply for a permit or license, committee records; inspections as well as fines and appeal records.
- See also PF5200: Property and Facilities – Project Management
Vital: Yes
PIB: No
Authority:
BoG Policy UP12: Land Use Policy
University of British Columbia Land Use Plan: 2015
University Of British Columbia, Development and Building Regulations: 2019
UBC Vancouver Business License Regulation for UBC Neighborhoods: 2009
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
CY+5Y, D |
|
10 |
Appeals (Use for both permits and licenses) |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
12 |
Business Licenses |
CY+5Y, FR CY=Regulation requires a business license to be renewed every year FR=UA will fully retain records from this series |
|
15 |
Fines and Penalties (Use for both permits and licenses) |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
19 |
Inspections and Field Reviews (Use for both permits and licenses) |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
20 |
Committees e.g. Development Review Committee. |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
25 |
Permit Process Includes development, plumbing, sprinkler and fire protection, special permit or any other permit not covered in the above list. |
EV+5Y, FR EV=Date of permit issuance FR=UA will fully retain records from this series |
|
45 |
Issues (Use for both permits and licenses) |
CY+5Y, D |
|
60 |
Reports (Use for both permits and licenses) |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year