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Schedule Number
CC1750
Primary Title
Public Consultation and Stakeholder Engagement
Office of Primary Responsibility
UBCV: Campus and Community Planning
UBCO: Campus Planning
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records include public consultation and stakeholder engagements for major projects at the university as required under section 5.3 of the BoG Policy UP12: Land Use Policy. The goal in the process is to solicit feedback for plans affecting the university community. Includes Open House, online, and other feedback mechanisms and issue any amendments for Board of Governor’s review.
Vital: No
PIB: No
Authority: BoG Policy UP12: Land Use Policy
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, DD = Destroyestruction & DD = Destroyisposition |
Secondary No. 01 |
Secondary Title, Scope & Content Policies and Procedures |
Retention, DD = Destroyestruction & DD = Destroyisposition EVEV = Event+5Y, FRFR = Full Retention by University Archives unless otherwise noted EVEV = Event=DD = Destroyate superseded or obsolete FRFR = Full Retention by University Archives unless otherwise noted=UAUA = University Archives will fully retain records from this series |
Secondary No. 05 |
Secondary Title, Scope & Content General |
Retention, DD = Destroyestruction & DD = Destroyisposition CYCY = Calendar Year+5Y, DD = Destroy |
Secondary No. 10 |
Secondary Title, Scope & Content Public Consultation and Stakeholder Engagement (File by name or project ID) |
Retention, DD = Destroyestruction & DD = Destroyisposition EVEV = Event+5Y, SRSR = Selective Retention by University Archives SRSR = Selective Retention by University Archives=UAUA = University Archives will selectively retain records documenting public consultation |
Secondary No. 20 |
Secondary Title, Scope & Content Committees |
Retention, DD = Destroyestruction & DD = Destroyisposition CYCY = Calendar Year+5Y, SRSR = Selective Retention by University Archives SRSR = Selective Retention by University Archives= UAUA = University Archives will selectively retain committee records |
Secondary No. 45 |
Secondary Title, Scope & Content Issues |
Retention, DD = Destroyestruction & DD = Destroyisposition CYCY = Calendar Year+5Y, DD = Destroy |
Secondary No. 60 |
Secondary Title, Scope & Content Reports and Reporting |
Retention, DD = Destroyestruction & DD = Destroyisposition CYCY = Calendar Year+5Y, SRSR = Selective Retention by University Archives SRSR = Selective Retention by University Archives= UAUA = University Archives will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year