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Schedule Number
ER2650
Primary Title
Emergency Preparedness
Office of Primary Responsibility
UBCV: Safety and Risk Services, Emergency Preparedness
UBCO: Health, Safety and Environment, Campus Operations and Risk Management
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records include the development and maintenance of a University Disaster Response Plan including unit and department level plans, training and outreach efforts. Includes the set up and running of the Emergency Operations Centre and response to emergencies such as Covid19.
Vital: Yes
PIB: No
Authority: BoG Policy SC10: Disaster Management Policy
Date Approved: 20220906
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
CY+5Y, D |
|
12 |
Business Continuity Includes enterprise and unit level emergency response plans. |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
15 |
Emergency Operations Records of a specific emergency. See Emergency Preparedness Records Governance documentation for details. |
EV+10Y, SR EV=At incident closure SR=UA will selectively retain records from this series particularly; but not exclusively, “tombstone records” |
|
20 |
Committees |
CY+5Y, FR FR=UA will fully retain records from this series |
|
25 |
Training and Outreach |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
45 |
Issues |
CY+10Y, D |
|
60 |
Reports |
CY+10Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year