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Schedule Number
ER2750
Primary Title
Health and Safety
Office of Primary Responsibility
UBCV: Safety and Risk Services; Health and Safety; all units with a Local Safety Team (LTI)
UBCO: Health, Safety and Environment
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records within the Health and Safety primary include those evaluating and supporting workplace safety and environmental comfort efforts such as the Scent Program and Dogs in the Workplace. Also included are records supporting safety management while conducting research including planning and university-wide partnerships for the assurance of conducting laboratory work safely and in compliance with applicable regulations. Safety committee records such as Joint Occupational Health and Safety Committees and the Local Safety Teams are also included.
- For Environmental management see ER2700: Enterprise Risk and Security – Environmental Management
Vital: No
PIB: No
Authority:
BoG Policy SC1: Occupational and Research Health and Safety
Workers Compensation Act BC [RSBC 2019] Chapter 1
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
CY+5Y, D |
|
15 |
Occupational Hygiene Scent programs, dogs in the workplace, etc. |
CY+5Y, D |
|
Safety Committees Includes Local Safety teams (LSTs), Joint Occupational Health and Safety Committee (JOHSC). |
JOHSC = CY+5Y, FR FR=UA will fully retain JOHSC records LSTs=CY+5Y, D |
|
|
Research Safety Management Includes lab, diving and biosafety; for Issues associated with Research safety Management see Issues below. |
CY+7Y, D |
|
|
45 |
Issues |
CY+5Y, D |
|
Incident Reporting (CAIRS) |
CY+7Y, D |
|
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year