GL3600: Galleries, Libraries, Archives and Museums – Conservation and Preservation Management

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Schedule Number

GL3600

Primary Title

Conservation and Preservation Management

Office of Primary Responsibility

UBCV: Beatty Biodiversity Museum; Digital Initiatives; Indian Residential School Dialogue Centre; MOA Library and Archives; Pacific Museum of Earth; Rare Books and Special Collections; University Archives; or any Gallery, Library, Archives or Museum located on UBCV Campus that are managed by UBCV 

UBCO: UBCO Library

Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record.

Description

Records supporting the activities of conservation and preservation management including book and materials conservation, digital preservation and environmental management particular museums and archives.

  • For records about archives or special collections see GL3500: Galleries, Libraries, Archives and Museums – Archives and Special Collections 

More Details

Vital: Yes

PIB: No

Authority:

BoG Policy GA5: University Archives - Vancouver

BoG Policy UP11: Deaccessioning Policy 

University Act [RSBC 1996] Chapter 468

Date Approved: 20220729

Retention Schedule Secondaries

Secondary No. Secondary Title, Scope & Content Retention, Destruction & Disposition

01  

Policies and Procedures  

EV+5Y, FR    

EV=Date superseded or obsolete   

FR=UA will fully retain records from this series 

05  

General    

EV+5Y, D  

EV=Date superseded or obsolete   

10  

Conservation Management 

EV+5, SR 

EV=Date collection is deaccessioned 

SR=UA will selectively retain from this series 

15 

Digital Preservation 

CY+10, SR  

SR=UA will selectively retain from this series 

18 

Environmental Management 

CY+5Y, D 

20

Committees 

CY+5Y, SR 

SR=UA will selectively retain from this series 

45 

Issues 

CY+5Y, D 

60 

Reports 

CY+5Y, SR 

SR=UA will selectively retain from this series 

Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year