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Schedule Number
GL3700
Primary Title
Library Management
Office of Primary Responsibility
UBCV: UBCV Libraries and archives managed by UBCV
UBCO: UBCO Library
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting the library services to the university. See details below.
- For library systems management see GL3750: Galleries, Libraries, Archives and Museums – Library Systems Support
- For conservation activities and digital preservation see GL3600: Galleries, Libraries, Archives and Museums – Conservation and Preservation Management
- For copyright advice see AD1150: Administration – Legal Services
- For facilities management see PF5100: Property and Facilities Management
Vital: Yes
PIB: No
Authority:
BoG Policy UP11: Deaccessioning Policy
University Act [RSBC 1996) Chapter 468
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
Assessment Management Records supporting using data to report on and improve library services. |
EV+2Y, SR EV= Date superseded or obsolete SR=UA will selectively retain records from this series |
|
|
Circulation and Access Services Include physical access to and circulation of library resources, laptop computers and equipment; interlibrary loan / document delivery services; study room booking program and so on. |
AY+1Y, D For fines program: FY+1Y, D |
|
|
Collections Development and Management |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Community Engagement |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
|
20 |
Committees (Standing and ad hoc) |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
Gifts and Exchanges |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Instruction and Education Services Records includes courses, workshops, as well as librarians’ work with faculty to provide support and course-related instructional sessions. |
EV+2Y, D EV=Date superseded or obsolete |
|
|
Reference Services Records documenting the reference / research services such as literature reviews, reference exchange at reference/information desk as well as by email, live chat, telephone, or fax. |
AY+1Y, D |
|
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year