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Schedule Number
GL3750
Primary Title
Library Systems Management
Office of Primary Responsibility
UBCV: Library Units responsible for Information Technology Management
UBCO: Library Services
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting the administration of Library Systems as well as library systems projects.
- For conservation activities and digital preservation see GL3600: Galleries, Libraries, Archives and Museums –Conservation and Preservation Management
- For facilities management see PF5100: Property and Facilities Management
Vital: No
PIB: No
Authority: BoG Policy GA4: Records Management
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
Library Application Management Voyager, Summon, LibCal, SpringShare, etc. |
EV+1Y, D EV=Date service expires |
|
|
Physical Infrastructure Includes inventories. |
EV+1Y, D EV=Date superseded or obsolete |
|
|
Project Management Includes application management, web infrastructure, physical infrastructure development and project management records. |
EV+7Y, SR EV=Date project is complete SR=Move key records into associated program areas (Library application management; Web infrastructure etc) at project closure and destroy remainder |
|
|
Web Infrastructure Records supporting resources, software and hardware. |
EV+1Y, D EV=Date superseded or obsolete |
|
|
60 |
Reporting |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year