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Schedule Number
HR4200
Primary Title
Workers’ Compensation
Office of Primary Responsibility
UBCV: Human Resources Vancouver
UBCO: Human Resources UBC Okanagan
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records relate to compensatory and non-compensatory accidents, WBC claims investigations, related correspondence and related records.
Vital: Yes
PIB: Yes
Authority:
BoG Policies for Human Resources
Employment Standards Act [RSBC 1996]
Pension Benefits Standards Act [SBC 2012] Chapter 30
Workers Compensation Act [RSBC 2019] Chapter 1
UBC Information Security Standard U1
Date Approved: 20190114
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Claim Files– Compensatory accidents Records relate to a relatively serious incident which results in WCB being involved. The issue is ultimately resolved with compensation to the employee. |
EV+7Y, D EV=Employee termination Retention Note: A related record series is Human Resources – Health and Safety – Incident Files, which states “Records relate to injuries as well as manifestations of disease reported or treated – may include police accident reports” |
|
11 |
Claim Files– Non compensatory accidents Records relate to a relatively minor incident which results in WCB becoming involved. The issue is ultimately resolved without compensation to the employee. |
EV+7Y, D EV=File closed |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year