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Schedule Number
RA5700
Primary Title
Research/Industry Liaison
Office of Primary Responsibility
UBCV: Research Industry Liaison Office; Cloud Innovation Centre
UBCO: University-Industry Liaison Office
Description
Records include collaboration and innovation partnerships, patentable inventions, trademarks, Industrial design certificates, proprietary materials, research tools, software and other innovations. Records also include records supporting the creation and development of commercial and non-commercial mobilization and spin-off companies.
Vital: No
PIB: No
Authority:
BoG Policy LR11: Inventions and Discoveries
BoG Policy LR2: Research Policy
BoG Policy LR8: Technology Equity Policy
BoG Policy SC6: Scholarly Integrity Policy
UBC Information Security Standard U1
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date record is superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date record is superseded or obsolete |
|
Commercial Mobilization May include: description of inventions, copies of patents and patent licensing, market research information and studies, proposals, agreements, commercialization licenses and investment. |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Non-Commercial Mobilization |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Industrial Design Certificates May include: applications for registration, certificates of ownership. |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Inventor Start-ups May include records supporting the creation and development of UBC spin-off companies, based on UBC research discoveries. |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
Inventor Conflicts |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
20 |
Committees |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
Partnerships |
EV+10Y, D EV=At conclusion of partnership or after 5 years of no contact Note: If Partnership forms into a Start-up or a Commercial or Non-Commercial Mobilization move records accordingly |
|
|
Patents Issued May include: legal opinions reports, patent applications, memoranda, agreements, descriptions of inventions and technologies, original patents with attached seals. |
EV, FR EV=End date of patent FR=UA will fully retain records from this series |
|
|
Other Patents Includes those filed but not pursued, and rejected patents. |
CY+10Y, D |
|
|
Trademarks May include: applications for registration, certificates of ownership. |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
|
45 |
Issues |
CY+10Y, D |
|
60 |
Reporting |
CY+10Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year