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Schedule Number
RA5800
Primary Title
Scholarly Integrity – Investigation Management
Office of Primary Responsibility
VP Research and Innovation
Description
Records related to scholarly integrity investigations conducted under the Scholarly Integrity Policy (Board of Governors Policy SC6). Includes allegation, inquiry and investigative committee records, correspondence, final reports and documents related to reporting to the Secretariat for the Responsible Conduct of Research. Investigative committee files are retained by the Chair of the committee.
- See also ST6750: Students – Misconduct
Vital: No
PIB: Yes
Authority:
BoG Policy SC6: Scholarly Integrity
UBC Information Security Standard U1
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date record is superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date record is superseded or obsolete |
|
08 |
Master tracking |
EV+10Y, SR SR=VPRI will selectively retain master tracking sheets |
|
Allegation and Inquiry |
EV+7Y, SR EV=Date jurisdiction has been confirmed records are moved to become part of Committee records SR = VPRI will selectively retain key records of Allegation and Inquiry and destroy remainder where final resolution of the case, including any grievance period, has expired |
|
|
Investigation Committees |
EV+10Y, FR EV=Date final report is issued FR=VPRI will fully retain Investigation records |
|
|
30 |
Correspondence Note: File pertinent correspondence regarding an investigation to the investigation file. |
EV+10Y, SR |
|
45 |
Issues |
EV+10Y, SR EV=Date University formally considers a scholarly integrity matter closed SR=VPRI will retain key or precedent setting issues from this records series |
|
Anonymized Case Summaries |
EV+10, FR EV=Publication of full and final anonymized case summary on research.ubc.ca FR=UA will fully retain anonymized case summary files |
|
|
Reporting to Tri Agency |
EV+10Y, SR EV=Eligible reports are sent to the Secretariat for the Responsible Conduct of Research only when an investigation is complete, any recourse or discipline has been administered, and any grievance period related to that discipline or recourse has been exhausted. SR=VPRI will retain report and cover letter |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year