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Schedule Number
SC6000
Primary Title
Access, Bicycle and Car Parking
Office of Primary Responsibility
UBCV: UBC Parking; Campus and Community Planning ; Campus Security
UBCO: Campus Planning, UBC Parking Services; Community Services, Campus Operations and Risk Management
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting access, bicycle and automobile parking at the university. The series includes parking permits, ticketing and dispute resolution, access management that provide staff with keys to buildings as well as bicycle parking (bike lockers and access to bike cages).
- For transportation planning including via bicycle see CC1550-55: Campus and Community Planning – Community and Infrastructure Planning – Transportation Planning
- For Student Misconduct see ST6750-35 Students – Student Misconduct – Non-Disciplinary
Vital: No
PIB: No
Authority:
UBC Traffic and Parking Rules
BoG Policy GA4: Records Management
Date Approved: 20220729; 20250423
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Access Services Keys to buildings. |
EV+1Y, D EV=Date keys are returned |
|
15 |
Bicycle Parking Bike lockers and cages. |
EV+1Y, D EV=Date payment lapses (bike lockers) EV=Date superseded or obsolete (bike cages) |
|
25 |
Parking Permits |
EV+1Y, D EV=Date permit lapses |
|
45 |
Issues |
CY+5Y, D |
|
46 |
Traffic Notices (Includes appeals) |
EV+5Y, D EV=When matter is concluded |
|
50 |
Parking Tickets (Includes outstanding and unpaid parking tickets) |
EV+5Y, D EV=At ticket issuance Note: retention is aligned with ST6750-35 Students – Student Misconduct – Non-Disciplinary |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year