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Schedule Number
SC6050
Primary Title
Bookstore [Print and Retail Services]
Office of Primary Responsibility
UBCV: UBC Bookstore
UBCO: UBCO Bookstore
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting bookstore [print and retail] services. Includes buying management, inventory control, online ordering, and shipping and receiving.
- For sales see FM3000-35: Financial Management – Accounting – Accounts Receivable
- For marketing see AD1000: Administration – Communications and Marketing
- For staff meetings see AD1200: Administration – Office Management
- For staffing see HR4000: Human Resource – General
Vital: No
PIB: No
Authority: BoG Policy GA4: Records Management
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Buying Administration Includes book, food, custom course, giftware, and supplies and technology. |
AY+6Y, D |
|
15 |
Inventory Control |
AY+6Y, D |
|
21 |
Online Orders |
AY+6Y, D |
|
25 |
Shipping and Receiving |
FY+6Y, D |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year