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Schedule Number
SC6200
Primary Title
Community-based Programming
Office of Primary Responsibility
UBCV: Learning Exchange; Centre for Community Engaged Learning
UBCO: Community Engagement
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting community-based programming utilizing platforms bringing community and university partners together.
- For staff or faculty funding see RA5650: Research Administration – Research Grants and Awards
- For student or staff volunteers see HR4000: Human Resources – General
- For Co-ops see TL7150: Teaching and Learning – Experiential Learning, Coop, Exchange
- For newsletters see AD1000: Administration – Communications and Marketing
Vital: No
PIB: No
Authority: BoG Policy GA4: Records Management
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Community-Based Programming Includes established ongoing programming such as “Collaboratory”, or Learning Exchange’s English Conversation Program. |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
20 |
Committees |
CY+5Y, SR SR=UA will selectively retain records from this series |
|
25 |
Projects New initiatives such as Making Research Accessible initiative (MRAi). |
EV+5Y, SR EV=Date project closed SR=UA will selectively retain records from this series |
|
35 |
Workshops |
EV+1Y, D EV=Date of workshop |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year