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Schedule Number
ST6750
Primary Title
Student Misconduct
Office of Primary Responsibility
UBCV: Departments; Faculties; Schools; Deans Office in the Faculty of Graduate and Postdoctoral Studies. President’s Advisory Committee on Student Discipline (PACSD); Office of VP Students; Office of the University Counsel; Office of the Provost and Vice-President Academic (Academic Integrity Hub)
UBCO: Departments; Faculties; Schools, President’s UBC Okanagan Non-Academic Misconduct Committee; President’s Advisory Committee on Student Discipline (PACSD); Office of Associate VP Students; Office of the University Counsel
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records supporting academic and non -academic misconduct process on the UBCV and UBCO campuses according to the Vancouver and Okanagan Academic Calendars on Student Conduct and Discipline as well as the Rules for the President’s Advisory Committee on Student Discipline (PACSD). The primary also includes non-disciplinary processes resulting in Warning Letters or Integrity Plans.
- See also RA5800: Research Administration – Scholarly Integrity
- See also ST6700: Students – Learner Administration (Student Records)
- For records supporting failed year appeals process see: ST6600: Students – Faculty and Departmental Student Records
- For discrimination or sexual misconduct and sexualized violence investigations see ER2600: Enterprise Risk and Insurance - Discrimination and Sexual Misconduct Investigations
Vital: No
PIB: Yes
Authority:
University Act [RSBC 1996] Chapter 468, ss 61
UBC Information Security Standard U1
UBC Vancouver Calendar
UBC Okanagan Calendar
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
20 |
Committees Includes statement of case and statement of response documentation, decision and correspondence. Where there is no diversionary process, such as the Integrity Plan, reports of findings are sent to the President who decides on what if any disciplinary measures to be taken. |
EV+8Y, D EV=Date committee has completed their work D=These records are sufficiently documented in the President’s records |
|
Non-Committee Includes Statement of Allegations. |
EV+5Y, D |
|
|
Non-Disciplinary Includes Warning Letters and Integrity Plans, as well as associated documentation and tracking. Note: A copy of all Warning Letters and Integrity Plans should be sent to President’s Advisory Committee on Student Discipline (PACSD). |
EV+5Y, D EV=when the matter is complete |
|
|
45 |
Issues |
CY+5Y, D |
|
50 |
Anonymized Summaries |
CY+5Y, FR FR= UA will fully retain anonymized summaries |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year