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Schedule Number
ST6850
Primary Title
Student Recruitment
Office of Primary Responsibility
UBCV: Enrolment Services; International Student Initiative; Faculties and schools
UBCO: Enrolment Services; Faculties and schools
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records documenting the design, operation and summary results of student recruitment schemes and campaigns.
- For Academic Advising see ST6500: Students – Academic Advising
- For admissions see ST6700-11: Students – Learner Administration – Student Records – Admissions
- See also AD1000: Administration – Communications and Marketing
Vital: No
PIB: Yes
Authority:
BoG Policy GA4: Records Management
UBC Information Security Standard U1
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Recruitment Personal data should not be kept longer than needed to administer the effort. Data can be anonymized afterwards in order to provide summaries. |
AY+5Y, SR SR=UA will selectively retain summary recruitment information. |
|
45 |
Issues |
CY+5Y, D |
|
60 |
Reports |
CY+5Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year