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Schedule Number
TL7150
Primary Title
Experiential Learning, Co-op and Exchange Programs
Office of Primary Responsibility
UBCV: UBC Co-op Vancouver; Student Services; Go Global
UBCO: UBC Co-op Okanagan, Student Services; Go Global
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records of the management and administration of co-operative work/study programs and other experiential learning programs, such as internships, practicums, worklearn and exchange programs.
Vital: No
PIB: Yes
Authority: BoG Policy GA4: Records Management
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
10 |
Co-ops |
AY+6Y, D |
|
15 |
Exchange Programs The records include exchange program applications, supporting documentation (e.g., copies of transcripts), correspondence, and other documents related to exchange program management and administration. |
AY+6Y, D |
|
25 |
Internships and Practicums |
AY+6Y, D |
|
45 |
Issues |
AY+6Y, D |
|
60 |
Reports |
CY+6Y, SR SR=UA will selectively retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year