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Schedule Number
UG8000
Primary Title
Academic Governance – Provost
Office of Primary Responsibility
Provost & VP Academic (Academic Integrity Hub)
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records related to academic governance by Provost and Vice-President Academic on Vancouver and Okanagan campuses.
Vital: Yes
PIB: No
Authority:
BoG Policy GA5: Archives Act
University Act [RSBC 1996] Chapter 468
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and procedures Final versions, exclusive of drafts or other source documents. Articulates how and the principles by which the office shall operate. Example: manuals. |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
20 |
Committees Indigenous Strategic Plan Implementation Committee, Associate Deans Academic & Associate Deans Students Committee, etc. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
30 |
Correspondence Consists of general correspondence and public letters/announcements. Classification applies irrespective of format, and includes email. The following email addresses are specifically in scope: provost.vpa@ubc.ca |
CY+5Y, FR FR=UA will fully retain records from this series |
|
Initiative Development and Implementation |
CY+5Y, FR FR=UA will fully retain records from this series |
|
|
45 |
Issues |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
50 |
Reviews and Quality Assurance |
CY+5Y, FR FR=UA will fully retain records from this series |
|
60 |
Reports |
CY+5Y, FR FR=UA will fully retain records from this series |
|
Strategic Planning Includes Strategic Budgeting Presentations and Strategic Funding (Awards) as well as Deans’ Retreat files. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
|
80 |
Direct Report Files |
CY+5Y, FR FR=UA will fully retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year