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Schedule Number
UG8200
Primary Title
Strategic Governance – President and Vice Chancellor
Office of Primary Responsibility
UBCV: Office of the President; Vice-Chancellor
UBCO: Deputy Vice-Chancellor
| Reference and duplicate copies of records are considered transitory and should only be kept as long as necessary and never longer than the retention of the official record. |
Description
Records relating to oversight and direction for the operation of the university by the President and Vice-Chancellor on the Vancouver campus and the Deputy Vice Chancellor at UBC’s Okanagan Campus.
Vital: Yes
PIB: No
Authority:
University Act (RSBC 1996) Chapter 468, ss. 59-65
BoG Policy GA5: Vancouver Archives Policy
Date Approved: 20220729
Retention Schedule Secondaries
| Secondary No. | Secondary Title, Scope & Content | Retention, Destruction & Disposition |
|
01 |
Policies and Procedures |
EV+5Y, FR EV=Date superseded or obsolete FR=UA will fully retain records from this series |
|
05 |
General |
EV+5Y, D EV=Date superseded or obsolete |
|
20 |
Committees Records of standing and ad hoc committees, advisory groups, and advisory councils. For the Office of the President, pursuant to the University Act, specifically includes the President’s Advisory Committee on student discipline. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
30 |
Correspondence Consists of general correspondence and public letters/announcements. Classification applies irrespective of format, and includes email. Role-based email addresses are in scope. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
45 |
Issues |
CY+10Y, SR SR=UA will selectively retain records from this series |
|
Strategic Initiatives Strategic Plan; President’s Roundtables; Statement of Apology, etc. |
CY+5Y, FR FR=UA will fully retain records from this series |
|
|
60 |
Reports Consists of reports received and created by the Office of the President, specifically those concerning the submissions of the President’s Team, including Senior Advisors, VPs, Audit and Risk Officer, Ombudsperson, University Counsel. |
CY+5Y, FR FR=UA will fully retain records from this series |
Acronym Key: AY = Academic Year; CY = Calendar Year; D = Destroy; EV = Event; FY = Fiscal Year; FR = Full Retention by University Archives unless otherwise noted; OPR = Office or Department responsible for source of truth records; SO = when superseded or obsolete; SR = Selective Retention by University Archives; UA = University Archives; Y = Year