Blog Post Archives
In the 2024 survey we asked if people would be interested in having a Work Learn student help their unit conduct records management projects. Many of you were enthusiastic about that idea, in fact, this question received decisive community support, but there were also questions regarding the differences between an Assessment and Governance projects. You […]
It’s easy to think that just because information is stored digitally we have endless space. We don’t. Digital storage, especially cloud storage, is not only increasingly expensive, but it’s negatively impacting nature, with power hungry and thirsty data centers around the world. The National Public Radio reported in 2022 that data centers use 300,000 gallons […]
Survey respondents asked us, what is the difference between Records Management and Privacy, Risk and Security? Great question! The lines between the two functions seem blurry, and it is true, we do share “synergies,” and sometimes coffee! Hopefully after this post the differences will become clear. Records Management, and Privacy & Information Security (PrISM) offices […]
Feedback we received following our 2024 Summer survey suggested that we should do a special blog on transitory records; what are they and when should we get rid of them? Transitory records are information, or data, that have various forms (e.g. reports, emails, chat message, documents etc.) that have short-term usefulness. It is possible that […]
A topic that appeared throughout the survey comments this year was the need for clarity on who exactly is responsible for the records we create. In this post we will be discussing what is the OPR and what they do. When looking at a Retention and Disposition Schedule (RDS), aside from the time-period that units […]
(posted on behalf of Silver Hinckley) Hello! My name is Silver and for the past 11 months I have been the Records Management Student Assistant at the Centre for Community Engaged Learning (CCEL). This project has been challenging, fun, and has helped me grow in many ways. Before beginning this project, I had limited project […]
The University is always changing and evolving, and so are we. Throughout the years, our methods, services, schedules and website have changed, and especially now following the survey feedback we are striving to implement improvements to records management across the University. Somethings that have changed recently is the Retention and Disposition Schedules (RDS). The 2022 […]
One of the responses we received frequently on our 2024 survey was about training. Some people wanted to know what they should do with a colleague’s records when they leave, others said they weren’t exactly sure how to best name files, a couple wanted some guidance on how to send files through email properly. Luckily, […]
Records management sounds complicated and broad, but it’s quite straightforward. In our 2024 survey, we received feedback from people who were unsure as to what exactly we do here, and we thought we would take this opportunity to let the university community know what goes on in the Records Management Office. What are records and […]
Over the summer of 2024 the Records Management Office (RMO), with the help of Work Learn student Jack Dempster, conducted its sixth user survey. Your responses to the 2024 survey both shapes and supports our strategic planning process. Some of the richest feedback in this year’s survey came to us through qualitative responses – where […]