Blog Post Archives
Guest post by Michael Stewart, Records Manager UBCO “They are cancelling all in-person events and gatherings including the upcoming conference!”, a colleague informed me on the afternoon of March 10, 2020. “We would ask that you take your laptops and tablets home every night, just in case we cannot return to the office for whatever […]
Guest post by Andy Resto. Background and overview In Fall 2021, the records management professionals from UBC Vancouver and Okanagan campuses began the process of updating and completing records retention and disposition schedules for the university. As a worklearn student, I have been able to be a part of the Records Retention Schedule Development (RRSD) […]
In Spring 2022, the Records Management office plan to completely overhaul the records retention schedules on their website. “We’ve been collaborating with our colleagues, Paige Hohmann and Michael Stewart on the Okanagan campus to produce a comprehensive set of schedules covering all the functions at the university,” says Barbara Towell, E-Records Manager at the university, […]
For the past couple of years the Email & Messaging Retention Working Group (now known as RAWG) have been investigating email retention and destruction. One of the first questions we looked into was how to initiate automated destruction, behind the scenes, without asking anything extra of end-users. Last year the Working Group found success in […]
Who is the Email and Messaging Retention Working Group (EMRWG)? For the past couple of years, I have had the honour of chairing the Email and Messaging Retention Working Group. This group is a cross-campus, multi-discipline collaboration, researching and making recommendations on automated destruction for Instant Messaging (Chat) in MS Teams and transitory information in […]
Special guest blogger Andy Resto talks about his role as a Work Learn student creating Best Practices documentation for the Records Management Office. Thanks Andy! This summer, as part of the records management team, I focused on the producing Best Practices for the university’s growing use of MS Teams as a collaborative workspace, which accelerated […]
Thanks to Devon Hayley Farrell, Records Management Student Assistant & Second Year UBC iSchool Student for this guest post. Working within a research-driven institution such as UBC and being in close proximity with the iSchool, the Records Management Office (RMO) has a unique position to be on the forefront of records management techniques. We’ve been […]
In 2019, Building Operations completed a project to modernize its aging Land and Building Files (LBS) file server. Staff copied what they required to the new server and left everything else on the LBS server for one year. The year acted as a cushion ensuring nothing crucial was left behind. Over the summer of 2020, the […]