Retention Schedules
Records Retention Schedules provide rules and regulation for how long the records should be kept and what should be done with them when the usage time has passed. FAQs for reviewers can be found here. To learn more about records Retention Schedules, please visit Introduction to the UBC Retention and Disposition Schedule (RDS).
Note: Please find the Transitory Records Schedule here.
Please find unit-level model file plans here.
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Updated Schedules |
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October 10, 2025: RA5500 Animal Care and Use – major changes in name, new secondaries, OPR, and authorities October 10, 2025: AD1000 Comms and Marketing – new secondary 41 added for chatbots October 10, 2025: IM4670 Information Systems Operations – changed secondary 42 to also include chatbots October 10, 2025: UG8450 Departmental Governance – changed disposition for secondary 50 from D to SR, lifted hold October 10, 2025: ST6800 Postgraduate Medical and Counselling Trainee Management – added new OPR and secondaries October 10, 2025: HR4000 General – added secondary 24 and changed secondary 10 October 10, 2025: GL3500 Archives, Museums and Special Collections Management – added new secondary 18 October 10, 2025: ST6600 Faculty and Department Student Records – changed retention of secondary 15 October 10, 2025: ST6700 Learner Administration (Student Records) – changes to secondary 11 September 16, 2025: IM4700 Project, Learning, and Collaborative Application Management – included Copilot in the description August 13, 2025: AD1000 Communications and Marketing – secondary 25 trigger changed July 15, 2025: TL7350 Teaching, Learning and Technology Support – secondary 25 EV trigger changed July 14, 2025: UG8450 Departmental Governance – secondary 50 temporarily on hold April 24, 2025: RA 5550 Human Research Ethics Management – new secondaries added (regarding REB) April 24, 2025: SC6000 Access, Bicycle & Car Parking – added OPR (campus security), new secondaries (traffic notices, parking tickets) March 27, 2025: SC6250 Counselling, Health, Wellness and Support Services – added three new OPRs March 27, 2025: ST6650 Learner Administration Non-Credit Studies – added new UBCO OPR (Continuing Education) |
Browse retention schedules by category:
- SC6000 - Access, Bicycle and Car Parking
- SC6050 - Bookstore
- SC6100 - Campus Mail, Courier and Shipping Services
- SC6150 - Childcare Services
- SC6200 - Community-based Programming
- SC6250 - Counselling, Health, Wellness and Support Services
- SC6300 - Equity, Diversity and Accessibility
- SC6350 - Food Services
- SC6400 - Student and Visiting Faculty Accommodation
- SC6450 - Varsity Athletics and Recreation
- ST6500 - Academic Advising
- ST6550 - Career Education and Development
- ST6600 - Faculty and Department Student Records
- ST6650 - Learner Administration Non-Credit Studies
- ST6700 - Learner Administration (Student Records)
- ST6750 - Student Misconduct
- ST6800 - Postgraduate Medical and Counselling Trainee Management
- ST6850 - Recruitment
- ST6900 - Student Awards, Bursaries and Scholarships